For officers · template for agencies
What this system records about where you are
If your employer uses Leopard Dispatch and you work in the field, this page tells you what it records about your location. It is written to be read by the person being tracked, not by a lawyer.
Agencies: this is a template. It describes accurately what the software does, but only you can fill in why you use it, who at your organisation can see it, and whether it feeds any employment decision. Copy it, complete the four marked blanks, and give it to your people in writing before tracking starts. Several states require that notice; California also requires that tracking be limited to working hours and be strictly necessary for the job. Confirming this notice meets your obligations is your responsibility, not Leopard's — see section 5 of the Terms.
1What is recorded
One thing: where you are right now, as a latitude and longitude, plus the time it was taken and which device it came from.
That is the whole of it. The system does not record your speed history, your route, how long you spent anywhere, or anywhere you have been before now.
2When it is recorded
- Only when you are on duty. If your status is off duty, nothing is recorded.
- The moment you go off duty, your stored position is erased. Not hidden from the map — removed from the system.
- While you are on duty, your position updates about every 30 seconds.
3There is no history
Each new position replaces the last one. There is no trail. Nobody — not your supervisor, not the company that makes the software — can go back and look at where you were an hour ago, yesterday, or last week. That information does not exist anywhere in the system.
What is kept is the record of the calls you were assigned to and when you were assigned, cleared or changed status — the same record a paper log would keep. That is about the work, not about your movements.
4Where the position comes from
One of three places, and the system records which:
- The mobile app on your phone, if you are signed in there.
- Your browser, if you use the console on a tablet or computer. This is usually the least accurate — it can be a Wi-Fi estimate that is a block or more out.
- A GPS receiver plugged into a vehicle tablet, which is the most accurate. When one is supplying positions, the console header shows a live GPS indicator with the current accuracy, so you can see at a glance whether it is on.
If you are signed in on both a phone and a vehicle tablet, the phone's position wins, because that is where you actually are.
5Who can see it
- Dispatchers and supervisors at your own agency whose role gives them permission to see unit positions.
- Nobody at any other agency. The system separates agencies at the database level.
- Leopard's staff only if your agency asks them to help with a specific problem.
[Agency to complete: name the roles or job titles at your organisation that can see officer positions.]
6Why your agency does this
[Agency to complete: say why. For most operations it is some combination of sending the nearest unit to a call, knowing where people are if something goes wrong, and evening out coverage across beats. Say what is true for you.]
7Does it affect your job?
[Agency to complete: state plainly whether location information is used in performance reviews, discipline, or any other employment decision. If it is not, say so. If it is, say how. This is the question people most want answered and the one most notices avoid.]
8Where it is stored and for how long
On servers in the United States, operated for Leopard by its database provider. Your current position is kept until it is replaced by a newer one or until you go off duty, whichever comes first.
[Agency to complete: if you export or retain anything separately — screenshots, reports, a records schedule — say so here.]
9Turning it off
Going off duty stops location sharing and erases your stored position. On a personal phone you can also withdraw the app's location permission in your device settings, and on a vehicle tablet you can disconnect the GPS receiver.
Depending on where you work, you may have a legal right to switch off monitoring outside your working hours and not to be penalised for doing so. Your agency cannot lawfully require you to share your location while you are off duty.
10Questions or a problem
Ask your agency first — they control this system and the data in it, and they are the ones who can change how it is used. Under privacy law they are the "controller" and Leopard is only the "processor" acting on their instructions.
If you want to understand what the software itself does, our Privacy Policy sets it out in full, and you are welcome to write to contact@leopardmfg.com with questions about the product. We cannot change or release data held in your agency's account without their instruction.